Excel Distinct. Our goal is to help you work faster in Excel. Sep 9, 2020 ·

Our goal is to help you work faster in Excel. Sep 9, 2020 · Using pivot tables, calculate the distinct count of data types using two different methods, depending on which version of Excel you're running Aug 5, 2024 · The UNIQUE function will provide either a list of unique or distinct values. What are unique distinct values? They are all values but duplicates are merged into one distinct value. This means that Excel will dynamically create the appropriate sized array range when you press ENTER. Master duplicate removal with Excel training. Note: this formula requires Dynamic Array Formulas, available only in Excel 365. Sometimes the range we want to extract the unique values from might have some empty cells. This page teaches you how to find duplicate values (or triplicates) and how to find duplicate rows in Excel. You can use the Advanced Filter under the Data ribbon to get all the unique values in a column or range. B Aug 4, 2022 · I have the following values in a2:14: Red Blue Red Red Yellow (Blank) Green Black Brown Brown Green 55 Silver I want to generate a list if unique items in column c, so I have this formula in c2 = This page teaches you how to find duplicate values (or triplicates) and how to find duplicate rows in Excel. Designed for quick cleanup tasks, you can upload your files, preview the results, and download them in seconds. In the example shown, the formula in D5 is: =UNIQUE(FILTER(B5:B16,(C5:C16="b")*(D5:D16>5))) which returns the 3 unique colors in group B with a quantity > 5. Aug 29, 2024 · With the dynamic UNIQUE function of Excel, you can devise a simple formula to handpick unique values from a given dataset seamlessly. Then you can use the ROWS function to count the number of items in the new range. Also, learn how to count distinct values in excel using 3 easy methods. In Microsoft 365 for Excel, you can create powerful Excel Formulas. If you have Excel 365 or Excel 2021, use the magic UNIQUE function. Now add the COUNTIF function. These formulas can be adapted to apply logical criteria. You can filter for unique values to temporarily hide duplicate values, and you can remove duplicate values to permanently delete duplicate values. By Function. If you know that you will be extracting unique distinct values from time to time, like in a dashboard or an interactive worksheet, I recommend using a formula and an Excel defined table. In the example shown, the formula in D5 is: =UNIQUE(B5:B16,FALSE,TRUE) which outputs the 2 distinct values in the data, "purple", and "gray". 5 days ago · Learn how to capitalize all letters in Excel using formulas, shortcuts, Flash Fill, full columns, and Mac-friendly methods. Aug 27, 2024 · Do you struggle with manually removing duplicates in Excel? The UNIQUE function is here to make your life easier! In this article, you’ll learn how to quickly extract unique values from a list or range using the Excel UNIQUE function. I am also getting a bunch of #N/A's which I can correct with an IF statement. Read more. Select a range of cells. May 20, 2023 · Learn how to count distinct values in Excel quickly and easily with this comprehensive guide. Guide to Find Duplicates in Excel. Aug 25, 2022 · To extract a list of distinct values from a set of data (i. See below for many examples. To highlight unique or duplicate values, from the Home tab, use the Conditional Formatting command in the Style Mar 14, 2023 · See how to quickly count unique values in Excel with dynamic array functions. Learn formulas for counting unique names, texts, numbers, case-sensitive unique values, and more. In the example shown, the formula in D5 is: =UNIQUE(FILTER(B5:B16,B5:B16"")) which outputs the 5 unique values seen in D5:D9. This is because INDEX and MATCH are incredibly flexible – you can do horizontal and vertical lookups, 2-way lookups, left lookups, case-sensitive lookups, and even lookups based on multiple criteria. Apr 29, 2024 · We use the UNIQUE, FILTER, MATCH, and INDEX functions, Excel features as well as VBA Macro code to filter unique in Excel. Jun 7, 2023 · This tutorial explains how to get distinct values in a column in Excel, including several examples. Apr 29, 2024 · The UNIQUE function in Excel is designed to extract unique values from a range or array. The only downside is that UNIQUE() is currently available in certain version of Excel. Jan 12, 2026 · Excel formulas offer a powerful way to check for duplicates, allowing you to quickly pinpoint and address repeated entries in your spreadsheets, saving you time and ensuring data accuracy. To highlight unique or duplicate values, from the Home tab, use the Conditional Formatting command in the Style Jan 10, 2026 · The UNIQUE function is available to those using standalone versions of Excel released in 2021 or later, Excel for Microsoft 365, Excel for the web, and the most up-to-date Excel mobile and tablet apps. Sep 10, 2023 · This tutorial demonstrates how to work with distinct values in Excel and Google Sheets. Jul 25, 2025 · Discover how to use Excel UNIQUE() to instantly remove duplicates and extract distinct values from any list. 4 days ago · Excel's UNIQUE function is a game-changer for cleaning data, but it has a frustrating limitation: it only works with adjacent columns. How can I get the unique values of those anchor texts so I can populate another column only with the unique va Nov 21, 2024 · Learn how to count unique values in an Excel Pivot Table using the Distinct Count feature in Excel 2013 and later or with a helper column for older versions. 6 days ago · Learn how to do strikethrough in Excel using shortcuts, Mac methods, and font settings. Enter the range. Nov 26, 2025 · Learn how to remove duplicates in Excel using simple tools, formulas, and advanced methods. Today’s guide will show you how to count unique and distinct values in a range using COUNT and UNIQUE functions. Advanced Filter to Get Unique Values From Range. Aug 26, 2022 · To extract a list of unique values from a set of data, while applying one or more logical criteria, you can use the UNIQUE function together with the FILTER function. It helps streamline data analysis by eliminating duplicates and providing a clean, distinct list of values. In this article, learn how to count unique values in Excel. Jul 28, 2024 · The Excel UNIQUE function identifies and extracts unique values within a given range or list. Formula examples to extract unique values from a range, based on multiple criteria, sort the results alphabetically, and more. Simplify your data analysis tasks. Oct 30, 2024 · Click through a step-by-step, interactive demo walkthrough of how to highlight duplicates in Excel, powered by Supademo. Example 4 This example compares two columns and returns only the unique values between them. Aug 5, 2025 · How to count unique items (count distinct) in Excel pivot table. If you want to improve your Excel skills, INDEX and MATCH should be on your list. Use this guide to confidently identify and manage duplicates in your spreadsheets while preserving data integrity. It allows you to obtain both strictly unique values and distinct values (where duplicates are removed). Jan 12, 2026 · Way too often I'll open a shared excel file and add a bunch of new entries that turn out to be duplicates of entries excel hid from me, after which I have to waste even more time removing the filters excel imposed without my permission and and then identifying and removing the duplicate records. But by nesting additional functions inside it, you can create a dynamic, custom list that ignores the columns you don't want to include. Apr 3, 2025 · To count the number of unique or distinct values among duplicates in Excel or Excel 365 / 2021, here provides some easy and effective formulas for you. We can also use the Excel LOOKUP and COUNTIF functions together to get the unique values from a range or column. Dec 10, 2024 · Excel 365 offers powerful tools for data analysis, with the “Unique” and “Distinct” functions standing out as essential features for managing large datasets. Jun 4, 2025 · The Excel FILTER function is used to extract matching values from data based on one or more conditions. Step 2: Select Advanced. Mar 31, 2022 · See how many distinct values are in your sheet or cell range. In the example shown, the formula in D5 is: =UNIQUE(FILTER(B5:B16,C5:C16=E4)) which returns the 5 unique values in group A, as seen in E5:E9. Author Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. 3. The SQL SELECT DISTINCT Statement The SELECT DISTINCT statement is used to return only distinct (different) values. Want to count distinct values in an Excel Pivot Table? This easy step-by-step guide will show you how to do this. Jan 24, 2023 · Learn how to use the UNIQUE function in Excel to return a distinct list of values from a range or array. Step 1: Select the data range. However, in some context VALUES will return Apr 4, 2025 · The UNIQUE function is a powerful dynamic array function in Excel. 5 days ago · Learn how to remove empty rows in Excel at once, between data, using shortcuts, formulas, tables, and on Mac. Aug 26, 2022 · To extract a list of unique values from a set of data, ignoring blank cells, you can use the UNIQUE function together with the FILTER function. Learn how to apply it to both rows and columns. Jul 23, 2025 · This article provides a comprehensive guide on how to count distinct Excel pivot table values, use formulas to count unique Excel entries and learn Excel count distinct value features for better data organization. Mar 14, 2025 · INDEX and MATCH is the most popular tool in Excel for performing more advanced lookups. But by nesting additional functions inside it, you can create If you work with information spread across several sheets—such as budgets from different regions or reports created by multiple contributors—you may want to bring that data together in one place. Let’s get into the step-by-step process, formula examples, and everything you need to know. In the example shown, the formula in F6 is: =SUMPRODUCT (1/COUNTIF (B5:B14,B5:B14)) In Dynamic Excel, you can use a simpler and faster formula based on UNIQUE. Aug 30, 2024 · 1. If source data or criteria change, FILTER will return a new set of results. Mar 21, 2023 · See how to count unique values in Excel with a formula and get an automatic count of all different values in a pivot table. Excel offers several ways to do this, depending on whether you want to summarize values or simply combine lists. Learn how to remove duplicates in Excel with step-by-step instructions, visual examples, and tips. Values can be text, numbers, dates, times, etc. Here's how to get started using it and gain a huge productivity boost. Mar 21, 2023 · See how to get unique values in Excel with formulas. Learn how to quickly get a distinct list by using Advanced Filter, and how to extract unique rows in Excel. Apr 12, 2023 · See how to get unique values in Excel with the UNIQUE function and dynamic arrays. Step 3: Press Remove Duplicates. If you have a column in Excel for "Country" and listed are USA, USA, France, Fran Jun 7, 2023 · This tutorial explains how to get distinct values in a column in Excel, including several examples. You can use the Advanced Filter to extract the unique values from a column of data and paste them to a new location. I need to create a new column, of unique values based on the first column, as follows: Column A Column B a a a b b Jan 26, 2016 · I have a column of anchor texts I use for link building. Step-by-step guide. With options ranging from simple built-in tools to advanced methods like Power Query, Excel provides solutions for every user. 4. Nov 12, 2025 · To count unique values with one or more conditions, you can use a formula based on UNIQUE, LEN, and FILTER. See Also FILTER function RANDARRAY function SEQUENCE function SORT function SORTBY function #SPILL! errors in Excel Dynamic arrays and spilled array Get distinct values by Remove Duplicates. In the example shown, the formula in H7 is: =SUM (-- (LEN (UNIQUE (FILTER (B6:B15,C6:C15=H6,"")))>0)) which returns 3, since there are three unique names in B6:B15 associated with Omega. 5 days ago · Easily extract or summarize data from your Excel or CSV files. Use a list format 20 hours ago · Excel Trips #excel #unique_computer_training_center Engr Mehedi Hasan Danial A practical guide to using UNIQUE in Google Sheets and Excel, then handing the repetitive de‑duping work to an AI computer agent so your team can focus on strategy. Select a cell. Get distinct values by Advanced Filter. UNIQUE function Syntax. This makes FILTER a flexible way to isolate and inspect data without altering the original dataset. We can also use the Excel INDEX and MATCH functions together to get the unique values from a range or column. Here we use the top 5 methods to find duplicates in excel with examples and a downloadable excel template. To highlight unique or duplicate values, from the Home tab, use the Conditional Formatting command in the Style Apr 15, 2022 · Create a list of unique names, dates, or other data in your spreadsheet with a simple function. Dec 24, 2025 · Do you want to count the number of unique values in your Excel data? Knowing the number of unique items in a column when performing data analysis in Excel can provide you with an invaluable overview of your data. With an older Jul 14, 2025 · Learn how to extract unique values from multiple columns in Excel using formulas, Pivot Tables, VBA code, or Kutools AI Aide. To find unique values in Excel, use the Advanced Filter to extract unique values or filter for unique values. Feb 3, 2025 · This article describes how to count unique distinct values. Follow our step-by-step instructions to master this important feature. Dec 24, 2025 · The above formula will then return the distinct count of the values in the range B3:B12. Nov 9, 2024 · To count unique values in a list or range, use the UNIQUE function and configure the function’s third argument to TRUE. Mar 21, 2023 · The tutorial demonstrates the most efficient ways to find, filter, select and highlight distinct and unique values in Excel. The VALUES function is similar to DISTINCT; it can also be used to return a list of unique values, and generally will return exactly the same results as DISTINCT. Apr 27, 2023 · See how to compare 2 columns in Excel and how to compare and match two lists with a different number of columns. Insert the INDEX and MATCH Formula to Get Unique Values From Range. . Excel will display the unique values from column A in column B, starting from B1, and will automatically expand to include all unique values. Note: Create an empty column at right side of your existing column before applying the formula. Get the sample file to practice. You may be interested in How To Reverse Concatenate In Excel (3 ways)? By Formula. Say goodbye to the hassle of Excel settings and formulas, and get your jobs done with ease. See examples, arguments, tips and tricks for this new function. A duplicate value is one where all values in the row are an exact match of all values in another row. Formulas to count unique entries in a column, with multiple criteria, ignoring blanks, and more. Jan 1, 2026 · Learn how to highlight duplicates in Excel using built-in tools and formulas, improving data accuracy and analysis. The UNIQUE function is an efficient tool to extract distinct values from a specified range in Excel, especially useful in the latest versions of Excel 365 that support dynamic arrays. The UNIQUE function will return an array, which will spill if it's the final result of a formula. You'll learn basic syntax, practical applications, and advanced techniques to master this essential Excel function. Step 3: Check Unique records only and press OK. Let's look at how it works, how to use it, and how to avoid certain pitfalls. Apply the INDEX and MATCH Formula to Get Unique Values with Empty Cells. Download Excel file to follow along. 4 days ago · Duplicates can be found in a single column or across multiple columns, such as when both name and date match in two different rows. gov | Search Feb 3, 2025 · This article demonstrates Excel formulas that allows you to list unique distinct values from a single column and sort them alphabetically in both Excel 365 and older Excel versions. Need more help? You can always ask an expert in the Excel Tech Community or get support in Communities. What are unique distinct values? Unique distinct values refer to a set of values that are present in a dataset or a list, without any duplicates. =UNIQUE(A1:A7) Result. We would like to show you a description here but the site won’t allow us. 2. Aug 14, 2025 · Finding and removing duplicates in Excel is a vital skill for maintaining clean and accurate datasets. UNIQUE function is purposefully made to get a distinct list of values. How to count the number of unique values in a range that contains duplicate values in Excel. The output from FILTER is dynamic. You'll learn how to gen SAM. Clean data fast with this complete step-by-step guide. Excel's UNIQUE function is a game-changer for cleaning data, but it has a frustrating limitation: it only works with adjacent columns. Result. Oct 17, 2025 · Microsoft Excel's UNIQUE function does exactly as its name suggests—it extracts unique values from an array. How to find and remove duplicates in Excel. Go to the Automate tab and select the New Script option. Enter the IF and SUM function to count unique values. Excel's UNIQUE function returns a list of unique values in a list or range. Step 2: Select Remove Duplicates. May 16, 2024 · UNIQUE function in Excel 365 In Excel 365, the UNIQUE function provides a better, more elegant way to list unique values and count unique values. In this lesson, we dive deep into the differences between unique and distinct values in Excel 365 using the powerful UNIQUE function. In other words, you'll only see each value once in the result, even if it appears multiple times in the source. How to use the SUMIFS function in Excel, one of Excel’s math and trig functions, to add arguments that meet multiple criteria. Aug 21, 2022 · To count the number of unique values in a range of cells, you can use a formula based on the COUNTIF and SUMPRODUCT functions. Jan 18, 2022 · Attempting to pull unique values from another list and am getting a zero in the first cell and a blank in the second. You can create a script that will count distinct items in the active range. Aug 12, 2024 · A wholesome article on how to extract unique values based on criteria in excel with 2 effective methods. Learn all about Excel Count Distinct values with practical guides, formula insights, and alternative tools. Some of them are duplicates. Identify duplicates and compare columns with just a few clicks. When you have a sheet of data in Excel that contains repetitive Aug 2, 2022 · To extract a list of unique values from a set of data, while applying one or more logical criteria, you can use the UNIQUE function together with the FILTER function. Count Distinct Values with Office Scripts Office scripts are another way to get a distinct count for a selected range. Apr 25, 2024 · Learn more about: DISTINCT (column) There is another version of the DISTINCT function, DISTINCT (table), that returns a table by removing duplicate rows from another table or expression. To remove duplicate values, select Data > Data Tools > Remove Duplicates. On the Home tab, in the Styles group, click Conditional Formatting, Highlight Cells Rules, Duplicate Values. This tutorial provides a comprehensive guide to using UNIQUE with detailed examples. Filter for unique values in large or small datasets to clean up your worksheets and workbooks. Nov 9, 2012 · I have a column of values that often appear as duplicates. This tutorial describes multiple ways to extract unique values from a column in Excel. Before you start Make sure your source data is well structured. Easy steps for cells and partial text. To count unique distinct records, read this article: Count unique distinct records You will also find a formula to count unique values, see the table of Contents below. e. UNIQUE(array, [by_col], [occurs_once]) Formula of Cell B1. It extracts unique values from a range or array, removing duplicates. Understanding how to find a duplicate value in excel starts with recognizing that duplicates differ from unique values, which only occur once. In Excel, there are several ways to filter for unique values—or remove duplicate values: To filter for unique values, select Data > Sort & Filter > Advanced. It will also depend on your Excel version Aug 17, 2022 · The Excel UNIQUE function returns a list of unique values in a list or range. To learn all about doing this in Excel, get my free practice workbook for this guide here and read along with me till the end. Use the LOOKUP and COUNTIF Formula to Get Unique Values From Range. These functions, while similar Jul 6, 2024 · Need to learn how to use the COUNTIFS function to count unique values in Excel? We'll show 4 easy methods with proper illustrations to do it. values that appear just once), you can use the UNIQUE function. Video shows 3 easy steps, for Excel 2013 or later. Jan 7, 2025 · If you've never heard of Excel's Power Query feature, you're not alone.

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